How to Set Up Mail in Outlook 2007 for Windows

These instructions are for setting up Outlook, which is part of the Microsoft Office suite. The instructions are for Outlook 2007; your version may differ slightly depending on which version of Outlook you are running.

Before you start, make sure that you have the details below which are found on your account settings email:

Your email username: username@yourdomain.co.nz
Your email password
Mail servers

Entering your email settings

  1. Start Outlook 2007 by double-clicking its desktop icon or by selecting it from the Start Menu. What happens next depends on whether you have opened Outlook previously.

    If you have not started Outlook 2007 before
    , an Outlook 2007 Startup wizard will open automatically. On the first screen of the wizard, click Next. On the E-mail Upgrade Options screen, select the second option Do not Upgrade. Click Next. On the E-mail Accounts screen, click Yes when asked if you want to set up an e-mail account. Go to step #2, below.

    If you have started Outlook 2007 before
    , click the Tools menu at the top of the Outlook Window, then click Account Settings. In this new window, select the New... on the E-mail Tab. Microsoft Exchange, POP3, IMAP, or HTTP should already be selected. Click Next. Go to step #2, below.

  2. On the Auto Account Setup screen, check the box beside Manually configure server settings or additional server types and click Next.

    Outlook Setup Screenshot 1
  3. Under Choose E-mail Service select Internet E-Mail and click Next.

    Outlook Setup Screenshot 2
  4. The Internet E-mail Settings screen appears. Under User Information, enter your personal name as you would like it to appear on email coming from you. Enter your email address. Under Server Information select Account type, either POP3 or IMAP depending on which type of mailbox you use. Most people use POP3. Enter **the mail server shown in your account settings email for Incoming mail server, and **the mail server shown in your account settings email for Outgoing mail server. Under Logon Information, enter your email address for User Name and the password for that account. Confirm that Remember password is checked. Click the button More Settings.

    Outlook Setup Screenshot 3
  5. Select the Outgoing server tab and check the box My outgoing server (SMTP) requires authentication and click OK.

    Outllook Setup Screenshot 4
  6. Select the Advanced tab. Change the Outgoing Server (SMTP) port from 25 to 587 and click OK. Ensure that Use the following type of encrypted connection is set to Auto.

    Outlook Setup Screenshot 5
  7. Click Next, and then click Finish on the Congratulations! screen.

Editing your email settings

  1. Click the Tools menu at the top of the Outlook Window, then click Accounts Settings.
  2. On the E-mail Accounts screen under E-mail tab select the account you wish to edit and click Change...

    Outllook Setup Screenshot 6

  3. Make the desired corrections on the settings screen, click Next, then click Finish.

Notes:

  • IMAP email access coordinates between the server and your email application. Messages that are read/deleted/replied to will show up as this, both on the server and in your email application.
  • IMAP is recommended if you have your email account set up on multiple devices.
  • POP3 does not co-ordinate with the server. Messages are downloaded from the server onto your device. Messages that are read/deleted/replied to in the mail application will not show up as this on the server.
  • Outgoing mail is sent as SMTP.
  • Outlook 2007
  • 7 Users Found This Useful
Was this answer helpful?

Related Articles

Apple iPhone - importing contacts from Outlook Express

A number of customers have reported that they had difficult synchronising their iPhone with...

Unable to receive emails in Outlook Express - Error Number: 0x800C0133

In Microsoft Outlook Express, "Error Number: 0x800C0133"means that you have a corrupt Inbox. In...

Intermittant Outlook Error When Sending and Receiving - Error Number: 0x80042108

If you are encountering an intermittant error in Outlook 2002 or Office Outlook 2003 when sending...

SPF Related Issues? Change settings in Outlook to use SMTP AUTH

If you are experiencing any rejected mail issues, where your mail is being rejected due to an...

How to Enable SMTP Auth Using Outlook 2003 or Outlook 2007

This document explains how to enable universal email access using SMTP AUTH in Outlook 2003 or...